Document Administration Intern

About Mondi

At Mondi, we offer packaging and paper solutions designed to support a circular economy. We've grown from a single paper mill to a global leader in sustainable packaging and paper, with our 24,000 colleagues working across 100+ production sites in more than 30 countries.

We combine deep industrial expertise with a strong commitment to innovation, creating products that help our customers make more sustainable choices every day.  

About the role

Support the Central Product Safety & Compliance team in the structured and accurate administration of confidential documents within the M-Files document library. Ensure that documents are filed, classified and maintained in accordance with predefined procedures, applicable access permissions, data-protection requirements and internal guidelines. Contribute to consistent, transparent and audit-ready compliance processes across Mondi Consumer Solutions.

Reports to: Head of Product Safety & Compliance Consumer Solutions

Division: Consumer Solutions - Central Product Safety & Compliance.

Your mission:

• Perform administrative quality checks and verify document completeness against defined criteria (excluding technical, legal, or regulatory approval).
• Upload, file, and maintain documents in M-Files according to established standards.
• Manage metadata, document classifications, naming conventions, and version control.
• Identify and resolve filing issues, including duplicate, outdated, or incorrectly assigned documents.
• Escalate missing, inconsistent, or unclear information to the responsible team for clarification.
• Follow documented procedures, role-specific training, and document-management standards.
• Ensure compliance with confidentiality, data protection, information security, and access requirements.

What You’ll bring:

• Basic understanding of document management, structured filing systems, and version control.
• Familiarity with Microsoft 365; experience with M-Files or similar document-management systems is an advantage.
• Understanding of confidentiality, data protection, and information security requirements.
• High attention to detail with a structured and organized approach to work.
• Ability to identify missing or inconsistent information and seek appropriate clarification.
• Reliable, trustworthy, and discreet in handling confidential information.
• Willingness to learn, complete required training, follow documented procedures, and work independently within defined responsibilities.
• Good written and spoken English, additional European languages are an advantage.
• No previous professional experience required. Initial experience with document management, data maintenance or administrative tasks is an advantage.
• Currently enrolled at a university or university of applied sciences, preferably in Business Administration, Information Management, Engineering, Natural Sciences or a related field

We offer a minimum compensation package starting at 7,000 PLN gross/month on a full-time basis, with the opportunity of overpayment depending on your experience, skills and qualification.

We offer a fixed-term contract (6 months)

Why join Mondi?

At Mondi, you’ll work alongside talented colleagues from around the world to solve meaningful business challenges and help shape the future of sustainable packaging and paper. We empower our people to take ownership, foster a culture of collaboration and continuous learning, and work together to create value to our customers.

We believe our strength comes from the diversity of our people. We are committed to creating an inclusive workplace where everyone feels respected, valued and empowered to contribute. Whether you are looking to deepen your expertise, broaden your international experience or take a next step in your career, you’ll find opportunities to learn, develop, and make a real difference.

Don’t meet every requirement?

We know that great candidates don’t always tick every box. We welcome talent from all backgrounds. If this role excites you and you believe you can make a difference, we would encourage you to apply.

Ready to make an impact?

We’d love to hear from you. Whether you’re actively exploring your next opportunity or curious about how you could grow with us, we encourage you to start the conversation.

Apply through our careers portal and take the next step in your journey with us. We carefully review every application and will keep you informed throughout the recruitment process.